An unorganized and cluttered workspace can leave you unproductive and unmotivated. Follow these easy tips to help you get your workspace in order.
Tip #1 - Minimize Paper
Even in a digital society, papers can still pile up quickly in an office. To conquer that pile, first gather all your papers that aren’t filed. Then go through the pile one sheet at a time. Decide if you need to shred, file, or act on each sheet.
Once you are done with your stack, move onto the file cabinets. Using a similar method as above, go through each file folder, one paper at a time. Decide if you need to shred, keep in the file, or take action.
Tip #2 – Color Code and Label your Files
Filing is step-one of your paper organization mission. Step two is color-coding your files to be able to easily identify your categories. This eliminates the need to flip through every single file folder every time you are looking for a document. Choose colors that help you identify your categories. For example, green is good for financial file folders (Green = Money). Step three is using a label maker to label each folder. You may be wondering why a label maker over handwriting? Typed and printed labels are going to be easier to read, and your files will have a more uniform look to them.
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Tip #3 – Store Supplies in Drawers
If you have drawer space in your desk, utilize this to store your supplies in near containers and separators. Your goal is to have as little as possible on your desk or work area, and office supplies can take on a life of their own. Instead sort through the supplies that you need and use and donate the rest to a local school. If you come across 12 pairs of scissors, you likely aren’t going to ever need this many pairs, and they are taking up valuable space and causing unnecessary clutter. Once you have selected the items that you actually use and want in your desk, put them in a desk drawer organizer.
Tip #4 – Utilize your Cabinet Space
Move everything that you don’t need regular access to inside an office cabinet. If the cabinet has doors, you can “hide” a bit of the cluttered vibe, but if it’s an open face cabinet, then arranging by color and utilizing bins and baskets is a must.
Pro Tip – Wireless printers can be moved off the desk and into a cabinet
Tip #5 – The Wall is for More than Pictures
Having a fashionably decorated office doesn’t mean it cannot also be functional. Shelves on the wall can open a whole new area of storage for your space. Think outside the box beyond shelves though. You can also hang dry erase boards, calendars, storage cubes, filing systems, TVs, speakers, and more. Going vertical will give you more space and help the space look less cluttered.
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Certified Life Coach, Mother of Five, Wife, Christian, Homeowner & Friend